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The DA Form 31, officially titled "Request and Authority for Leave," serves as a crucial document for military personnel seeking to formally request time away from duty. This form is governed by the Privacy Act of 1974, ensuring that personal information is handled with care and confidentiality. It is primarily used in accordance with Army Regulation 600-8-10, which outlines the procedures for leave management within the Army. The form captures essential details about the service member, including their name, rank, and Department of Defense identification number, as well as the type of leave being requested. Various leave categories are available, such as annual leave, emergency leave, and leave for permanent change of station. The form also requires the requestor to specify the dates of absence, the total number of days requested, and whether the leave is chargeable or non-chargeable. Additionally, signatures from the requestor, supervisor, and approving authority are necessary to validate the request. This structured approach not only facilitates the leave approval process but also ensures that all parties involved are informed and accountable. Understanding the intricacies of the DA Form 31 is essential for service members navigating their leave options effectively.

Dos and Don'ts

When filling out the DA 31 form, it’s important to keep a few key points in mind. Here’s a helpful list of things to do and avoid.

  • Do double-check your personal information for accuracy.
  • Do specify the type of leave you are requesting clearly.
  • Do ensure all required signatures are obtained before submission.
  • Do keep a copy of the completed form for your records.
  • Don't leave any fields blank; fill in all necessary information.
  • Don't forget to include your contact information for any follow-up.
  • Don't submit the form without checking the dates for accuracy.
  • Don't rush the process; take your time to review everything carefully.

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Key takeaways

When filling out and using the DA 31 form, there are several important points to keep in mind. These takeaways can help ensure a smooth process for requesting leave.

  • Complete Personal Information: Ensure that all personal details, including your name, DOD ID, rank, and leave address, are accurately filled out. This information is essential for processing your request.
  • Specify Type of Absence: Clearly indicate whether your leave is chargeable, non-chargeable, or a combination. Selecting the correct type is crucial for the appropriate accounting of your leave days.
  • Provide Accurate Dates: Enter the exact dates for your requested leave, including the total number of days. This helps in planning and managing your absence effectively.
  • Signatures Required: Obtain the necessary signatures from your supervisor and the approving authority. If you are unable to sign, your supervisor may do so on your behalf.
  • Review Before Submission: Always double-check your completed form for accuracy and completeness before submitting it. Errors or omissions can lead to delays or disapproval of your leave request.

By following these key takeaways, you can navigate the leave request process more effectively and ensure that your needs are met during your time away.

Guide to Writing Da 31

Completing the DA 31 form is essential for requesting leave. It involves providing personal information, details about the leave, and obtaining necessary approvals. Follow these steps to fill out the form accurately.

  1. Locate the Control Number section at the top of the form and enter the required control number.
  2. In Part I - Requestor Information, fill in your Name (Last, First, Middle Initial).
  3. Provide your DOD ID number.
  4. Enter your Rank.
  5. Fill in the Date in the format YYYYMMDD.
  6. Complete the Leave Address section with your street address, city, state, ZIP code, and phone number.
  7. Input your Organization, Station, POC Email, and Phone Number.
  8. Select the Type of Absence by checking the appropriate box (Chargeable, Non-Chargeable, or Combination) and specify the type of leave.
  9. Fill in the From date and To date for your requested leave in the format YYYYMMDD.
  10. Indicate the Total Days Requested.
  11. Complete the sections for Accrued Leave, Chargeable Leave Requested, and Non-Chargeable Absence Requested as applicable.
  12. Sign and date the Signature of Requestor section. Note that a supervisor can sign on your behalf if you are unavailable.
  13. Provide the Supervisor Name, Title, and Rank/Grade. Indicate their recommendation by checking either Approval or Disapproval and have them sign and date the section.
  14. Have the Approving Authority fill in their name, title, and rank/grade. They should indicate their action by checking Approved or Disapproved and sign and date the section.
  15. Complete the Departure Authority Signature section, including date, time, name, title, and signature.
  16. If applicable, fill out the Extension - Approval Authority Signature section.
  17. Complete the Return - Authority Signature section if needed.
  18. Add any relevant Remarks in the designated section.

Frequently Asked Questions

  1. What is the DA Form 31?

    The DA Form 31, also known as the Request and Authority for Leave, is a document used by military personnel to request leave. It outlines the details of the leave request, including dates, type of leave, and contact information. This form is governed by the Privacy Act of 1974.

  2. Who needs to fill out the DA Form 31?

    Any military member seeking to take leave must complete the DA Form 31. This includes both active duty and reserve personnel. The form must be filled out accurately to ensure proper processing of the leave request.

  3. What information is required on the DA Form 31?

    The form requires several pieces of information:

    • Name (Last, First, Middle Initial)
    • DOD ID
    • Rank
    • Date of request
    • Leave address
    • Organization and contact information
    • Type of absence (chargeable or non-chargeable)
    • Dates of leave requested
  4. What types of leave can be requested using the DA Form 31?

    The DA Form 31 allows for various types of leave requests, including:

    • Annual (Ordinary) Leave
    • Emergency Leave
    • Environmental Morale Leave (EML)
    • Permanent Change of Station (PCS) Leave
    • Terminal Leave
    • Rest and Recuperation Leave
    • Consecutive Overseas Tour (COT) Leave
  5. How is leave approved?

    The leave request must be signed by the requestor, their supervisor, and an approving authority. Each signature indicates approval at different levels. The supervisor can sign on behalf of the requestor if they are unavailable.

  6. What happens if leave is disapproved?

    If the leave request is disapproved, the approving authority will provide a signature indicating disapproval on the form. The requestor should discuss the reasons for disapproval with their supervisor to understand the decision.

  7. Can leave be extended after approval?

    Yes, if a requestor needs to extend their leave, they must submit an extension request. This will require additional signatures from the approval authority, similar to the initial leave request.

  8. Where can I find the DA Form 31?

    The DA Form 31 can typically be found on military websites or through the appropriate administrative office within a military installation. It is important to ensure you are using the most current version of the form.

  9. Is there a deadline for submitting the DA Form 31?

    While there is no universal deadline, it is advisable to submit the form as early as possible. This allows sufficient time for processing and approval before the requested leave dates.

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Similar forms

The DA Form 2-1, also known as the Personnel Qualification Record, serves a similar purpose to the DA 31 form in that it documents important information about a service member's career and qualifications. This form includes details such as the individual's assignments, training, and personal data. Like the DA 31, it is essential for tracking a service member's progress and ensuring proper leave management, as it provides a comprehensive overview of the individual's military history. Both forms play a crucial role in administrative processes within the military, facilitating the approval and management of various requests.

The DA Form 4187, or the Personnel Action form, shares similarities with the DA 31 in that it is used to request changes in a service member's status, including leave requests. This form can be utilized for a variety of actions, such as promotions, reassignments, or leave. Both forms require signatures from supervisors and approving authorities, ensuring that all requests are properly vetted before approval. The DA 4187 is instrumental in managing personnel actions, while the DA 31 specifically focuses on leave requests, making them complementary in the context of military administration.

The DD Form Form 214, Certificate of Release or Discharge from Active Duty, also has a connection to the DA 31 form as it documents a service member's time in service, including any periods of leave. While the DA 31 is used during active duty to request leave, the DD 214 is issued upon discharge and reflects the totality of a service member's military experience, including any leave taken. Both forms help maintain accurate records of service and ensure that personnel actions are tracked throughout a service member's career.

The California Articles of Incorporation form is essential for individuals looking to establish a corporation, as it officially registers the business within the state and outlines key details such as the corporation's name, purpose, and share distribution. This form acts as a foundational legal document, ensuring that the corporation is recognized by state authorities for both legal and tax purposes. For more information on how to properly complete this necessary filing, you can refer to the Articles of Incorporation form.

Lastly, the DA Form 1059, which is the Academic Evaluation Report, is another document that, while not directly related to leave requests, plays a role in the overall management of a service member's career. This form evaluates the performance of soldiers during training and education courses. Like the DA 31, the DA Form 1059 requires input from supervisors and is crucial for career progression. Both forms contribute to the comprehensive evaluation of a service member's qualifications and readiness, underscoring the importance of proper documentation in military operations.

Documents used along the form

The DA 31 form is essential for military personnel requesting leave. However, several other documents often accompany this form to ensure a smooth process. Each of these forms plays a unique role in the leave application and approval process.

  • DA Form 4187: This form is used to request a variety of personnel actions, including changes in duty assignments or leave requests. It provides a structured way for service members to formally document their requests and ensures proper routing through the chain of command.
  • Leave and Earnings Statement (LES): The LES provides important information regarding a service member's pay, leave balances, and other entitlements. It helps verify accrued leave and is often required to confirm that the individual has enough leave days available for the requested absence.
  • DA Form 4856: This counseling form is used for developmental purposes, often in conjunction with a leave request. It documents discussions between a service member and their supervisor regarding performance, goals, and any issues that may affect the leave request.
  • DA Form 600-8-10: This is a reference document that outlines policies and procedures for leave and passes. It serves as a guide for understanding the various types of leave available and the rules governing their use.
  • Unclaimed Funds Reporting: Companies should be aware of the need to report any unclaimed funds, using the appropriate documentation, such as the Ohio Unclaimed form, to ensure compliance and assist individuals in recovering lost assets.
  • Unit Leave Policy: Each military unit may have its own specific leave policy that outlines procedures, eligibility, and additional requirements for requesting leave. Familiarity with this policy is crucial for ensuring compliance and smooth processing of leave requests.

Understanding these documents can help streamline the leave request process and ensure that all necessary information is submitted. By being prepared with the right forms, service members can focus on their time away without unnecessary complications.

Misconceptions

  • Misconception 1: The DA 31 form is only for military personnel.

    While the DA 31 form is primarily used by military members to request leave, it is also applicable to certain civilian employees within the Department of Defense. Understanding who can use the form is essential for proper leave management.

  • Misconception 2: You can submit the DA 31 form without prior approval.

    Submitting the DA 31 form does not guarantee leave approval. The request must be reviewed and approved by a supervisor or approving authority. Always check with your command for specific procedures.

  • Misconception 3: All types of leave are chargeable.

    This is not true. The DA 31 form allows for both chargeable and non-chargeable leave requests. Understanding the difference can help service members plan their time off more effectively.

  • Misconception 4: You can only request leave for a specific period.

    Many believe that the DA 31 form can only be used for a single block of leave. In reality, you can request multiple types of leave or even combine different leave periods on the same form.

  • Misconception 5: The DA 31 form is a one-time submission.

    Some think that once they submit the DA 31 form, they are done. However, if changes are needed or if an extension is required, additional submissions may be necessary. Always stay informed about your leave status.