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When filling out the DA Form 638, there are several important guidelines to follow. Here’s a list of things to do and avoid to ensure your application is processed smoothly.

• Do provide accurate and complete information in all sections.
• Do double-check the spelling of names and organizations.
• Do use specific examples when describing achievements.
• Do ensure the proposed presentation date is realistic.
• Do sign and date the form where required.
• Don't leave any sections blank unless instructed.
• Don't use abbreviations that may not be widely understood.
• Don't forget to include your relationship to the awardee.
• Don't submit the form without all necessary signatures.
• Don't rush the process; take your time to review everything.

Following these guidelines will help ensure that the DA Form 638 is filled out correctly and that the award nomination process goes as smoothly as possible.

Filling out the DA Form 638 is essential for recommending individuals for military awards. Here are key takeaways to consider:

• The form is used to recommend individuals for awards and decorations within the military.
• Accurate completion of all sections is crucial to avoid delays in processing.
• Personal information, including Social Security Number (SSN), is required but its disclosure is voluntary.
• Detailed achievements should be listed in Part III, using specific examples of meritorious acts or service.
• Part II requires the recommender's information, including name, rank, and relationship to the awardee.
• Ensure that the proposed presentation date is clearly indicated if applicable.
• The form must be signed by the recommender and any approving authorities at various levels.
• Keep a copy of the completed form for personal records and future reference.

1. What is the DA 638 form used for?

   The DA 638 form is used to recommend individuals for military awards and decorations. It helps to document achievements and actions that merit recognition. This form is essential for ensuring that deserving service members receive the honors they have earned.

2. Who can submit a DA 638 form?

   Any authorized personnel, including supervisors, commanding officers, or peers, can submit a DA 638 form. It’s important that the recommender is familiar with the service member's achievements and can provide specific examples of their meritorious acts.

3. What information is required on the DA 638 form?

   The form requires various details, including:

   • Name, rank, and organization of the service member being nominated.
   • Details of previous awards.
   • Reason for the award and the period of service being recognized.
   • Specific achievements that support the nomination.

4. What should be included in the justification section?

   The justification section should contain specific bullet points outlining the achievements of the nominee. Use clear and concise language to describe the actions that warrant the award. Highlighting measurable impacts or extraordinary efforts can strengthen the recommendation.

5. Can the DA 638 form be used for posthumous awards?

   Yes, the DA 638 form can be used to recommend posthumous awards. If the award is being recommended after the service member's death, it’s crucial to indicate this on the form. This ensures that the award is processed correctly and with the appropriate sensitivity.

6. How is the DA 638 form processed once submitted?

   Once submitted, the form goes through a series of approvals. Each level of authority reviews the recommendation, and they can approve, disapprove, or suggest changes. This ensures that all nominations are carefully considered before an award is granted.

7. What happens if I forget to include information on the DA 638 form?

   If information is missing, it may delay the processing of the award. It’s best to double-check the form for completeness before submission. Providing all necessary details helps avoid unnecessary setbacks.

8. Are there any privacy concerns with the DA 638 form?

   Yes, the DA 638 form contains personally identifiable information. While submitting the form is voluntary, it’s important to understand that failing to provide identifying information may hinder the processing of the award. Always handle the form with care to protect sensitive information.

9. Where can I find the latest version of the DA 638 form?

   The latest version of the DA 638 form can typically be found on official military websites or through your unit's administrative office. Keeping updated with the most recent version ensures compliance with current regulations.

The DA Form 1256, also known as the "Recommendation for Award," serves a similar purpose as the DA 638 form. It is used for recommending individuals for various military awards and decorations. Like the DA 638, the DA 1256 requires details about the service member, such as name, rank, and unit, along with a justification for the award. Both forms are essential for documenting achievements and ensuring that individuals receive recognition for their service.

The DA Form 4980-14, or the "Meritorious Service Medal Certificate," is another document closely related to the DA 638. This certificate is issued to recognize individuals for exceptional service or achievement. While the DA 638 is the recommendation form, the DA Form 4980-14 formalizes the award once approved. Both documents require detailed justification and must follow specific Army regulations for processing and approval.

The DA Form 638-1, which has been replaced by the DA 638, was previously used for similar purposes. It served as a recommendation for awards but has since been updated to streamline the process and consolidate information. The transition from DA Form 638-1 to DA 638 reflects ongoing efforts to improve efficiency in award nominations within the military.

The DA Form 2406, "Performance Evaluation," is used to assess an individual's performance over a specific period. While it focuses on evaluating job performance rather than recommending awards, it can influence award nominations. Both forms require thorough documentation of achievements and may be used in conjunction to support an award recommendation.

The DA Form 1059, or the "Academic Evaluation Report," is utilized to document a soldier's performance in military training courses. Similar to the DA 638, it includes detailed assessments of achievements and contributions. Both forms play a role in recognizing excellence, although the DA Form 1059 is specific to educational accomplishments within military training.

The DA Form 4856, known as the "Developmental Counseling Form," is designed for documenting counseling sessions between leaders and soldiers. While it does not directly recommend awards, it can highlight accomplishments and issues that may lead to award nominations. Both forms emphasize the importance of recognizing individual contributions to the Army.

The DA Form 4187, or the "Personnel Action," is used for various personnel-related actions, including awards. It can serve as a supporting document for award recommendations, similar to the DA 638. Both forms require detailed information about the individual and the context of the award, ensuring that proper recognition is given for service and achievements.

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The DA Form 7500, "Request for Military Award," is another document that is similar in function to the DA 638. It is specifically used to initiate the request for military awards and decorations. Both forms require detailed information about the service member and the reasons for the award, emphasizing the importance of documentation in the recognition process.

The DA Form 638-2, which is an older version of the DA 638, was previously used for award recommendations. Although it has been superseded, it served a similar function by collecting essential information about the nominee and the justification for the award. The evolution from DA Form 638-2 to DA 638 reflects the Army's commitment to improving the awards process.

Finally, the DD Form 214, "Certificate of Release or Discharge from Active Duty," is a crucial document that summarizes a service member's military career, including awards and decorations received. While it does not serve the same immediate purpose as the DA 638, it is a vital record that reflects the culmination of a service member's achievements, including those documented by the DA 638.

The DA Form 638 is commonly used for recommending military awards. When submitting this form, several other documents may be necessary to support the application. Below is a list of forms and documents that often accompany the DA Form 638, along with a brief description of each.

• DA Form 4991: This form is used to document the request for a posthumous award. It provides necessary information about the service member and the circumstances surrounding the award recommendation.
• DA Form 1059: This form records the completion of an educational course and may be relevant when awards are based on educational achievements or training accomplishments.
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• DA Form 4187: This is the personnel action form used to request changes in a soldier's status. It may be included to show any relevant changes that impact the award recommendation.
• DA Form 2-1: This form provides a soldier's personnel record. It can help verify eligibility for an award and document previous awards received.
• Recommendation Letters: These letters from supervisors or peers can provide additional context and support for the achievements being recognized in the award recommendation.
• Supporting Documentation: This may include reports, citations, or other records that detail the acts of valor or service that justify the award.
• Official Orders: These are documents that outline the specifics of the award, including the authority granting it and any relevant dates.

Gathering these documents can strengthen the award application process. Each piece plays a crucial role in providing a comprehensive view of the service member's qualifications for recognition.

Understanding the DA Form 638 is crucial for anyone involved in military awards and decorations. However, several misconceptions can lead to confusion. Below is a list of common misunderstandings about this form, along with clarifications to set the record straight.

• Misconception 1: The DA Form 638 is only for valor awards.

This form is used for various types of awards, not just those for valor or heroism. It can be used for any military decoration, including service and achievement awards.

• Misconception 2: Completing the form guarantees an award.

Submitting a DA Form 638 does not ensure that an award will be granted. The recommendation must be reviewed and approved by the appropriate authorities.

• Misconception 3: Only high-ranking officials can submit this form.

Any soldier can recommend another for an award by completing the DA Form 638, as long as they have the necessary information and justification.

• Misconception 4: The form is not subject to privacy regulations.

The DA Form 638 contains personally identifiable information and is protected under privacy laws. Disclosure of this information is voluntary, but it is essential for processing the application.

• Misconception 5: You can use any format to justify achievements.

The justification section requires specific bullet examples of meritorious acts or service. Generic statements or vague descriptions are not sufficient.

• Misconception 6: Previous awards do not need to be listed.

Listing previous awards is important as it provides context for the current nomination and helps reviewers understand the individual’s history of service.

• Misconception 7: The form can be submitted at any time.

There are specific timelines for submitting the DA Form 638, especially for awards related to particular events or achievements. Delays can impact eligibility.

• Misconception 8: The recommended award can be changed after submission.

Once the form is submitted, changes to the recommended award may complicate the approval process. It is best to ensure all details are accurate before submission.

By addressing these misconceptions, individuals can better navigate the process of recommending awards and understand the significance of the DA Form 638 in military recognition.